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Assistant Director: Office Manager (Office of the Principal) – Ikhala TVET College (Ref No: AC4/1/26)

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The Department of Higher Education and Training (DHET) invites applications from suitably qualified and experienced candidates for the position of Assistant Director: Office Manager (Office of the Principal) at Ikhala Technical and Vocational Education and Training (TVET) College.

This is a senior management role (Level 09) responsible for providing strategic, administrative, governance, planning, and monitoring support to the Office of the Principal and College governance structures.

Job Details

  • Job Title: Assistant Director: Office Manager (Office of the Principal)

  • Reference Number: AC4/1/26

  • Salary: R468 459 per annum (Level 09) + benefits

  • Centre: Administration Centre

  • Employer: Department of Higher Education and Training (DHET)

  • Institution: Ikhala TVET College

Minimum Requirements

Qualifications

A recognised National Diploma or Degree (NQF 6/7) in one of the following fields:

  • Public Management

  • Public Administration

  • Business Management

  • Business Administration

  • Office Management and Technology

  • Management Assistant

  • Or relevant equivalent qualification

Experience

  • 3–5 years’ relevant experience in a strategic planning and administration environment

Other Requirements

  • Computer literacy

  • Valid driver’s licence

Knowledge & Competencies

Legislative & Sector Knowledge

  • Public Service legislation and policies

  • PSET legislation

  • TVET and CET Administration frameworks

  • Higher Education sector

  • Corporate governance principles

  • Cost Centre budgeting, expenditure and cash flow management

  • Employment Equity Act

  • Public Service Regulations & Public Service Act

  • Labour Relations Act and related legislation

Core Skills

  • Strategic planning and organising

  • Financial management

  • Report writing

  • Communication and interpersonal skills

  • Problem-solving and analytical skills

  • Project management

  • Client-oriented service delivery

  • Team leadership and people management

  • Computer literacy

Key Responsibilities & Duties

Office of the Principal Support

  • Render administrative and executive support services to the Principal

  • Ensure effective workflow management within the Office of the Principal

  • Conduct research and provide expert administrative advice to the Principal and College officials

  • Quality-check correspondence, memoranda, submissions, and reports

Governance & Secretariat Support

  • Provide secretariat support to:

    • College Council

    • Council Committees

    • Academic Board

    • Senior Management

    • External stakeholders

  • Coordinate and arrange meetings, proceedings, and activities

  • Compile and distribute agendas, minutes, reports, and supporting documents

  • Maintain a register of resolutions and monitor implementation

  • Ensure approved minutes are signed and safely archived

  • Prepare presentations, speeches, and reports for the Principal and Council Committees

Planning, Monitoring & Reporting

  • Coordinate college inputs for:

    • Annual reports

    • Quarterly and monthly reports

    • Cash flow statements

  • Coordinate and compile:

    • Strategic plans

    • Operational plans

    • Institutional performance reports

  • Facilitate operational and strategic planning processes

  • Conduct assessments on college effectiveness and efficiency

  • Support implementation of service delivery improvement plans

  • Facilitate implementation of productivity measurement frameworks

  • Coordinate and support priority programmes and projects

Financial Oversight

  • Oversee and monitor the Office of the Principal budget

  • Monitor expenditure and cash flow in line with financial regulations

Enquiries

  • Contact Person: Mr L. Malindi

  • Telephone: (047) 873 8875

How to Apply

📧 Email your application to:
asdotp426@ikhala.edu.za

Application Requirements

  • Completed latest Z83 application form

  • Detailed comprehensive CV

⚠️ Certified copies of qualifications and supporting documents will be requested only from shortlisted candidates.

Important Notes

  • Late applications will not be accepted

  • Only shortlisted candidates will be contacted

  • Employment Equity targets will apply

  • Ikhala TVET College is an Equal Opportunity Employer

  • People with disabilities and designated groups are encouraged to apply

Frequently Asked Questions (FAQ)

Q1: What level is this government position?

This is a Level 09 senior management position in the public service.

Q2: Is this role purely administrative?

No. The role includes strategic planning, governance support, monitoring and evaluation, and financial oversight, in addition to executive administration.

Q3: Who does this role report to?

The role provides direct support to the Principal and interfaces with Council, Academic Board, and Senior Management.

Q4: How must applications be submitted?

Applications must be submitted via email only to asdotp426@ikhala.edu.za using the latest Z83 form.

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