SENIOR SECRETARY REF NO: CFO 21/1/5

Finance Management Division
Chief Directorate: Accounting
Directorate: Central Accounts
SALARY: R173 703 per annum (Level 05)
CENTRE: Pretoria

REQUIREMENTS

Grade 12/NQF Level 4 certificate with computer certificate and exposure to general secretarial duties. Computer literate (Excel, PowerPoint, and Word). Good telephone etiquette, Ability to handle a variety of tasks and able to work under pressure. Good interpersonal skills, adaptability and resourcefulness. Applicant must have good communication skills and time management. Be presentable, 9 reliable and punctual. Added advantage: Grade 12 with Commercial subjects will be an added advantage.

DUTIES

Render effective and efficient secretarial services to the Director. Take minutes in Director’s meetings. Typing of a variety of documents, including agendas, memos, letters, and reports. Handle and maintain the Director’s diaries, correspondence, controls files, process telephone calls and take messages. Arrange entry authorisations, receiving visitors and serving tea/refreshments. Arrange meetings, appointments, flights, accommodation and transport. Act as a secretary when required. Ensure the Director receives agendas and minutes timeously. Update and store the Directorate’s personal information. Remind the Director of the scheduled meetings and appointments and submission of documents. Ensure the office is tidy and inventory is maintained and updated. Ensure faulty and malfunctioning equipment in the office are reported. Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.). The applicant will also be responsible for the procurement of office requirements in the Director’s office.

ENQUIRIES: Mr M.H. Singh Tel No: (012) 392 2735

APPLICATIONS: Department of Defence, Finance Management Division, DFSS, Career Management Section, Private Bag X 137 Pretoria, 0001 or hand-delivered to: Poynton building, 195 Bosman Street, Pretoria, where it must be placed in wooden post box number 5 at Reception. Please use reference number not post number.

NOTE: Finance Management Division is guided by the principle of the Employment Equity Act; therefore, all the appointments will be made following the Employment Equity target of the Division. . Preference will be given to Africans males, White males, Indian males, Indian females, Coloured females, Coloured males and People with disability.

CLOSING DATE: 26 March 2021