Chief Administration clerk Ref NO: 290121/41

The Department of Public Services and Administration is looking for a chief administration clerk at the Chief Operations Office branch, King Williams Town in the Eastern Cape.


The successful candidate will be paid R257 508 per annum (Level 07), which equals R21 459 per month.


The applicants applying for this post or job must ensure that the meet or satisfy the following minimum requirements:

  • Matric or Grade 12 certificate.
  • Must have two (2) to four (4) years’ working experience.
  • Understanding of clerical functions and practices, and be able to capture data.
  • Be able to operate a computer, as well as to collect and combine administrative statistics.
  • Understanding of Human Resources prescripts.
  • Clear and full understanding of working procedures in terms of the working environment.
  • Knowledge and proper understanding of the legislative framework governing the Public Service.
  • Interpersonal relations.
  • Must be flexible.
  • Must be able to work as a team.
  • Basic understanding of how to analyse solve problems.
  • People and Diversity Management.
  • Must be able to communicate with people in a proper manner.
  • Must be computer literate.


The following are the duties that the applicant will have to be able to perform with relation to the job:

  • Provide general clerical support services.
  • Give personnel administration clerical support services within the component.
  • Handle traveling and accommodation.
  • Stock control of office stationery.
  • Supervise and provide general clerical support services.
  • Record, organize, store, capture, and retrieve correspondence and data (line function).
  • Update registers and statistics. Handle routine inquiries.
  • Keep and maintain the filing system for the component.
  • Implement administrative processes in the component.
  • Information on the system verified accordingly.
  • Supervise and provide supply chain clerical support services within the component.
  • Liaise with internal and external stakeholders in relation to the procurement of goods and services.
  • Get quotations, complete procurement forms for the purchasing of standard office items.
  • Stock control of office stationery.
  • Keep and maintain the asset register of the component (district offices).
  • Manage the staff accordingly.
  • Get quotations for securing goods and services.
  • Supervise and provide personnel administration clerical support services within the component.
  • Maintain a leave register for the component.
  • Keep and maintain personnel records of the component.
  • Keep and maintain the attendance register of the component.
  • Arrange traveling and accommodation.
  • The staff managed accordingly.
  • Maintain leave register.
  • Supervise and provide financial administration support services in the component.
  • Capture and update expenditure in components.
  • Check the correctness of subsistence and travel claims of officials and submit them to the manager for approval.
  • Handle telephone accounts and petty cash for the component.
  • Capture records accordingly.
  • Distribute documents to all officials on time.
  • Perform the first line IT support.


Applications should apply by sending their applications via email, and should quote the relevant reference number in their applications. The email address where the applications should be sent is

For enquiries contact: Mr B Bharat Tel No: (043) 604 5440

For attention contact: Ms LT Malangabi